Storage of files in a physical space is a thing past for many companies. In the past business used to set aside a place for keeping paper files and data. The advancement in technology brought about paperless storage of files and data in computer hard disk, flash drives and cards. The major challenges of this mode of storage are.
The high risk of losing information by loss of the storage device. Virus infection is a common thing to computers which may led to loss of the stored company information.
Carrying of the storage device may also be a problem. Memory cards and flash disks are small enough to carry around. Misplacement of flash drives and memory cards is very frequent.
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Cloud computing service was an innovation to mitigate the problems of storing data and files in computer hard disks, memory cards or flash disks. The functions performed by a cloud computing companies are.
The cloud computing services provider offers space on the internet for the business to store its file. Cloud services also offer a backup in case data stored in company’s storage devices is lost.
Management use cloud storage as mean of downloading data uploaded by different departments. Reducing the multiple times the business department had to send information to different business divisions.
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The servers of cloud services providers also host websites. Hosting is the creation of an online business interaction platform. Hosting may be bundled with email branding service.
Encryption of data is another function performed by cloud computing companies. Cloud services also keep data safe from unauthorized access. Computers passwords tend to be by passed very easily. Creating a challenge of the business secrets being accessed by outsiders.
Different cloud computing agencies will have different service offers.. The fees charged are usually dependent on the natures of services such the cloud storage maximum space.
By outsourcing to a cloud services provider, the business benefits in.
The benefit of having data in the internet is the business can get the data when need arises everywhere in the world.
Cloud services makes transfer of business information simple. Computers like other machinery are bound to break down and become outdated creating need to purchase new ones. This means the business has to update the new computer with its information technology resources. With cloud computing the computers will be automatically updated.
Another advantage of cloud computing is that they help the business reduce its information technology and communication expenses. Cloud services are relatively cheap in the long run than the traditional storage devices. Also, they offer a single data location unlike hard disks or flash drives which are limited in space creating a need to store data on several devices. This makes retrieval of data very easy, and multiple people can download data simultaneously.
The records business maintains nowadays are a strategic tool for growth. Making it essential for the business to protect where it stores its data from unauthorized access.